“The collaboration with the Softwise.AI team was very professional - the company demonstrated both high technological competence and an excellent understanding of the public sector's specific needs.”
ABOUT SOFTWISE
Featured work
RAG
Docs Processing
AI Assistant
RAG
DOCS integration
Analytics
RAG
Semantic Search
SaaS platform
RAG
UX&UI
Eliminate redundancies, and optimize resource utilization for better performance and cost savings
Unlock new levels of efficiency and performance with AI-powered automation tailored to your business.
Empower your teams and customers by launching secure, private, and high-quality solutions optimazed just for them.
AI-powered assistants & knowledge management
Enhance the efficiency and precision of search results for both internal company use and external customer engagement. Empower your teams and clients using advanced natural language processing and AI technology.
Reduce or eliminate instances where models generate incorrect, misleading, or nonsensical information. Enhance the reliability and trustworthiness of the models responses by improving training data, refining algorithms, and implementing better fact-checking and validation mechanisms.
Address unique requirements of your business. Ensure more accurate, efficient, and relevant AI applications compared to generic, off-the-shelf solutions. We are a leading AI consulting company that prides itself on customizing AI strategy and infrastructure for the AI revolution.
From proof of concept to production - with clear ROI, full ownership, and measurable outcomes.
Whats new
News
Apr 22, 2026
OWU24 Featured in Insurtech Report
OWU24 has been featured in the latest “Insurtechs in Poland, Vol. 5” report by Cashless.pl, highlighting innovative companies shaping the future of the insurance industry in Poland.
News
Mar 30, 2026
PZU Selects Softwise.AI
Softwise AI has been selected by PZU for a pilot project under the PZU Ready for Startups program. Our AI-powered platform will support the analysis of market data and unstructured knowledge, helping drive smarter decisions in the insurance sector.
Conference
Mar 25, 2026
Concordia Design Demo Day
Softwise AI has joined the Concordia Design Accelerator, where we are developing and showcasing our AI-powered document search solution alongside other innovative startups.
News
Mar 23, 2026
MIT UniversAI Summit Demoday
At MIT Universal AI Summit, Softwise AI and EFL presented the results of their collaboration, demonstrating how AI can transform document analysis and business efficiency.
Podcast
Dec 19, 2025
Positive Procurement
How can AI eliminate repetitive procurement tasks and help teams focus on strategic decisions? In the latest Positive Procurement Studio podcast, Softwise AI CEO Jan Nowak shares practical insights on implementing AI in large organizations.
News
Nov 10, 2025
Warsaw Booster
Softwise AI has been selected as one of the 10 startups advancing to the second stage of Warsaw Booster. We’re excited to join a group of innovative companies shaping the future with bold ideas and cutting-edge technology.
News
Nov 8, 2025
StartSmart i EFL
Softwise AI has been included in the Pilot Ready track of the Spring 2025 StartSmart CEE Acceleration Program, where startups refine their solutions for real-world piloting and implementation in business environments.
Podcast
Mar 28, 2024
Rzecz o innowacjach with CEO Softwise.AI
Featured by Rzecz o Innowacjach, Softwise AI helps organizations unlock the potential of artificial intelligence through secure, tailored solutions that optimize processes and deliver measurable business value.
Krzysztof Polcyn, Director of Innovation, EFL
WHAT WE DO
frequently asked questions
Jan Nowak
CEO @ Softwise.AI
01
How does a typical project with Softwise.AI look, and how long does it take?
Every engagement starts with a short discovery phase, where we map your processes, data, and goals to identify where AI will deliver the most value. From there we move fast: we build a proof of concept to validate the core assumptions - typically within [2–4] weeks - before committing to a full build. Only once the PoC proves its value do we develop the MVP and take it to production, with your team involved at every stage. Most projects go from first call to a working production solution in [2–4] months. This PoC-first approach minimizes your initial investment and means you see real results before making a bigger commitment.
02
How much does an AI project cost, and how do we engage - fixed price, retainer, or time & materials?
We don't believe in one-size-fits-all pricing, because no two AI challenges are the same. A proof of concept is a fixed-scope, fixed-price engagement starting from 2,500 EUR, so you know exactly what you're investing before any major commitment. For MVP and production development we usually work on a fixed-range price per milestone basis, and for long-term partnerships, we offer a monthly retainer that covers development, support, and continuous improvement. Before any project starts, you receive a clear estimate covering both our work and the expected LLM running costs — no surprises down the line.
03
How do you measure whether the AI solution is actually working?
We define success metrics together with you before writing a single line of code. Depending on the project, these might be automation rate, time saved per task, accuracy of answers, cost per processed document, or user adoption. We establish a baseline from your current process, then track the same metrics once the solution is live - so ROI is measured, not promised. Our solutions achieve an average automation rate of 70%+, and we report results transparently throughout the engagement. If a metric isn't moving, we treat that as our problem to solve, not yours.
04
Is our company data safe? Will it be used to train external AI models?
Your data stays yours - full stop. We never use client data to train external models. Solutions can run on a 100% private, GDPR-compliant cloud of your choice or entirely on your own on-premise servers, with access controls, encryption, and audit trails built in from day one. We routinely work with organizations in banking, insurance, and the public sector, so strict security and compliance requirements are our standard operating mode, not an exception. We're happy to sign an NDA before the first conversation and to walk your security team through the architecture.
05
What happens after the solution goes live - do you provide support and maintenance or do I have to involve internal IT team?
We stay until it works - and then we make sure it keeps working. After launch, we provide monitoring, support, and maintenance, including updates as LLM providers release new models, so your solution improves over time instead of aging. You can choose ongoing support through a retainer, or a full handover: we document everything, train your internal team, and transfer the ownership. Most of our clients start with a single project and stay for the long term, because each delivered solution tends to reveal the next opportunity.
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